The meeting was called to order at 7:10 PM by NPCC Vice-President Tim Sorensen.
In Attendance:
Cindy Beck, Mark Bender, Ken Friddell, Gary Gaebler, Charlotte Gilbert, Scott Hunt, Shawn McEvoy, Terry Mutter, Doug Osterman, Tim Sorensen, Christine Terry, Jim Wickham Excused Absences: Jamey Pease
Excused absences:
Jamey Pease
Not in Attendance:
(None)
Quorum Requirement:
7 of 12 (11 Board Members present)
Visitors in Attendance:
(None)
Visitors Comments:
(None)
ELECTION OF 2006 OFFICERS
The Following members of the Board of Trustees were nominated and unanimously elected to the following offices:
President: Tim Sorensen
Vice President: Terry Mutter
Secretary: Ken Friddell
Treasurer: Scott Hunt
COMMUNICATIONS
Communications from Environmental Science Center (ESC) will be presented under Old Business below.
Reading and Approval of Minutes:
Minutes for the 05 December 2005 Board Meeting were approved as read.
STANDING COMMITTEE REPORTS
Manager:
Presented by Cindy Beck. (Attachment #3)
A total of 1,262 dues were paid during 2005 with 483 tennis members.
Approximately 264 dues have been paid for 2006 with $1,955 donated to the Walker Creek Project.
Three paid rentals are scheduled in January and 1 rentals scheduled for February. The Cove building floors were refinished with one coat last week.
Question was raised about cancellation refunds for uses of the building for 50 th anniversary, 75 th birthdays and Lot A original contributors policy. This subject will be covered under Old Business below.
Question was raised on the retaining of Peter Schilz to prepare year-end accounting. The Board agreed to his services.
A NPCC contact list was provided to each Board Member (Attachment #4).
President:
Presented by Tim Sorensen.
The following people were nominated and elected to the following committees:
Buildings: Jamey Pease (C ), Mark Bender, Gary Gaebler, Doug Osterman
Beach and Grounds: Terry Mutter (C), Gary Gaebler, Charlotte Gilbert, Shawn McEvoy, Jim Wickham
By-Laws: Ken Friddell (C)
Finance: Scott Hunt (C ), Jamey Pease
Membership: Ken Friddell (C)
Social: Christine Terry (C), Charlotte Gilbert, Mark Bender
Streams and Wetlands: Doug Osterman (C ), Mark Bender, Gary Gaebler, Charlotte Gilbert, Scott Hunt, Shawn McEvoy, Terry Mutter, Tim Sorensen, Christine Terry, Jim Wickham
Tennis: Charlotte Gilbert (C), Doug Osterman
A motion was made and seconded at the December 2005 board meeting as follows:
Motion #1.“The Board approves the Cooperative Agreement between the Normandy Park Community Club and the Environmental Science Center”. The agreement has been reviewed by Jim Varnell and he recommended revisions to the agreement. After a discussion the motion was referred the Streams and Wetlands Committee to incorporate the Varnell comments. During the remaining three weeks in December 2005 the revisions were made. Eight of the ten board members were contacted by phone and approved the agreement that was then signed by the parties. To formalize the agreement, as presented in Appendix #5,motion #1 was reintroduced, seconded and approved by an 11 to 0 vote.
Motion #2. Authorize the Stream and Wetland Committee to increase the grant request to the Port of Seattle for an additional $30,000 for the WalkerCreek project engineering and design effort.
Motion #3. The NPCC Board of Trustees assigns $10,000 cash toward the WalkerCreek Restoration Project Fund.
Treasurer:
Presented by Scott Hunt
A Net Worth Statement through the 31 December 2005 time period (See Attachment #1) and a Profit & Loss Statement for the same time period (See Attachment #2) were presented. The total assets listed for 12/31/2005 is $388,061 that includes $10,032 in the checking account and $363,796 in the Vanguard Investment account. The total income for the YTD ( 12/31/2005) is listed as $145,065 and the total expenses for the same time period is $136,668 for a total net income of $8,397.
Social:
Presented by Christine Terry
A list of proposed social events for 2006 was presented to the Secretary, via e-mail, and provided to the board members as Attachment #8.
Membership:
Presented by Ken Friddell (See Attachment #7)
A list of planned activities for the Membership Committee was presented that included plans to construct and print a 2006 telephone directory and a Lot A source book containing all Lot A parcel identification numbers.
Tennis:
(None)
Streams & Wetlands:
Presented by Doug Osterman
There are three Grants that have been submitted for approval to continue the restoration of Walker/Miller Creek. One to Water Resource Inventory Area #9 (WRIA#9) for $8,000, a second one to the National Fish and Wildlife Foundation for $25,000 and a third one to the Port of Seattle for $25,000. The Port of Seattle Grant application contained an estimate for the design cost to be approximately $5,000. A recent review of the design cost estimates obtain from the County of $42,000 indicates that the design estimates in the original proposal to the Port of Seattle of $5,000 may have been significantly understated. There is still time, until 31 January, to revise the Port of Seattle Grant request. It is requested that the Board approval the revision of the initial grant request to include this increased design estimate. To help cover the design cost, and gain the approval of the revised grant request, it is also requested that the NPCC Board budget $10,000 cash to support this grant, if awarded. Based on this presentation the following two motions were made, seconded, discussed and approved by a vote of 11 to 0.
Beach & Grounds:
Presented by Terry Mutter (See Attachment #6)
A memo for the record was presented that contained detailed information on the organization and activities of the Santa Party 2005. It includes detailed information for use for future Santa Parties. No other committee reports were presented.
The Boat Launch was closed in Late November and will be reopened in the spring.
The wind storms in mid December resulted in several trees to fall. One large maple tree fell on a newly constructed bridge and destroyed the ramp. The initial debris was cleared and the damage will be repaired at a later time.
The beach parking lot has a number of pot holes developing that will be repaired in the spring.
Buildings:
(None)
Old Business:
The Board Secretary, Ken Friddell , reintroduced to the board the idea that the Office Manager, Cindy Beck, be charged with the responsibility of recording and transcribing the Board meeting minutes under the direction of the Secretary. This is being proposed to provide some uniformity in the reporting of the Board meeting minutes. This new task would be preformed in addition to her normal job description and would be compensated as overtime hours. A formal motion to this effect will be presented at the February board meeting.
The question raised by the Office Manger, about cancellation refund for uses of the building for 50 th anniversary, 75 th birthdays and Lot A original contributor policy, was discussed. The board discussed the issue and decided to not change the cancellation policy for rental refunds but to handle special circumstances on a case by case basis. The Secretary took an action item to review the standing policies and bring them to the attention of the board.
The Environmental Science Center sent a letter, included as Attachment #9, expressing its thanks for the use of the Cove property in its educational program. The letter includes additional information about their program.
Past Action Items:
(None)
New Business:
Each committee chairman was requested to provide to Scott Hunt, Treasurer, their budget requirement estimates before the next board meeting.
The following motion was made, seconded and unanimously approved:
Motion #4 Select Tony Cassarino as the Grand Marshall for the 4 th of July 2006 Parade.
